eDiscovery Collection for Concur

Expense Fraud Detection

Identify duplicate receipts, mileage padding, or split transactions.

Internal Controls Audit

Export approval chains, payment status, and audit logs.

FCPA & Bribery Investigations

Analyze Travel and Entertainment spend vs. compliance policies; cross‑reference vendor payees and high‑risk destinations.

M&A Diligence

Review travel‑spend patterns, outstanding reimbursements, and vendor concentration.

The Concur Platform

SAP Concur runs on a multi‑tenant, microservices architecture hosted across multiple AWS regions. Data is modeled around Expense Reports, Entries, Attendees, Invoices, Trips, and Users with immutable audit events for every status change. Key traits relevant to eDiscovery:

Extracting Concur Data for Investigation

Method What you get Typical Volume Pro Tips
Standard Accounting Extract (SAE) Flat‑file (CSV/TXT) of approved Expense & Invoice data via SFTP High Schedule daily/weekly; include ExpenseReportID, ReceiptImageID, and LastModifiedDate for chain‑of‑custody.
Extracts API v1+ On‑demand ZIP of data objects (Expense Reports, Invoices, Payment Requests) Medium–High Supports ‘Approved’, ‘Paid’, or date‑range filters; returns secure download URL valid 30 min.
Expense Report API v3 JSON payload with header, entries, attendees, itemizations, allocations Low–Medium Medium
Ideal for targeted collections; paginate with $offset & $limit.
Intelligence / Analytics Scheduled XLSX/CSV reports (ad‑hoc or recurring) Low–High Preserve report definition (.xrx file) alongside output for defensibility.
Concur App Center Connectors Streaming expense & audit data to Snowflake, SIEM, or S3 Continuous Verify connector logs for delivery confirmation; hash incoming files.

Preservation Note: Receipt images and audit events are retained for 10 years by default, but administrators can configure shorter retention. Initiate a Legal Hold profile or disable purge jobs during litigation.

“Being able to filter and sift through these records so efficiently is an absolute game changer.”

Happy Attorney
Big Law Firm

Company Snapshot

SAP Concur is SAP SE’s cloud‑native travel, expense, and invoice management platform. The service supports ≈ 85 million end users at 45,000+ customer organizations worldwide and processed $1.48 trillion in travel‑and‑expense spend during 2024.

Origin

Concur Technologies was founded in 1993 by brothers Steve Singh and Rajeev Singh with colleague Mike Hilton to replace paper expense reports with a Windows application. The company pivoted to the cloud in 2000, re‑engineered its product as a multi‑tenant SaaS, and was acquired by SAP in 2014 for ≈ $8.3 billion, becoming SAP Concur.

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